Billable Hour Coaching Program
Increase law firm billable hours & boost revenue
Without piling extra work on your timekeepers, scrambling for new clients, or raising your hourly billing rates.
Billable Hour Boot Camp is trusted by
The Billable Hour Boot Camp was extremely helpful.
Ann made suggestions that improved billing, realization, and morale.
– Tanya Bryant, Law Firm Director at Crowe Dunlevy
Are you leaving billable hours on the table?
- Timekeepers not hitting targets
- Time entries that get written off
- Clients don’t want to hear about another rate increase
- Costs are going up
- Overtime keeps creeping up for the timekeepers who do hit their targets
- When you tell them to bill more hours, they say that they have no control over the amount of billable work they receive
What if every timekeeper on your team could gain 100 to 250 billable hours each year?
Here’s what you could gain with a group of 20 paralegals and associates who use just one of the many strategies we teach in the Billable Hour Boot Camp:
- .6 per day increase from JUST ONE of our MANY strategies
- 20 workdays x .6 = 12 hours per month
- 12 hours x 11 months = 132 hours (we deduct 4 weeks for vacations and holidays)
- 20 timekeepers x 132 = 2,640 total hours
- 2,640 hours x $250/hour (average billable hour rate among all timekeepers)
= $660,000 gain in revenue from just 20 timekeepers in your firm!
The Billable Hour Boot Camp
can result in more than just an increase in your law firm billable hours
You’ll also see results like:
✅ Reduced stress for timekeepers
✅ Less partner time spent revising time entries
✅ Less turnover from reduced stress about hitting their billable hour target
✅ High-level training developed, designed, and delivered for you so that you can spend your time doing the important work for your role
✅ Training that is repeatable and scalable for new-hire onboarding
Many takeaways and no “fluff”
– Rebecca Pehler, Legal Nurse Consultant
“This course was excellent, with many takeaways and no “fluff”! Practical, actionable changes were taught, all of which can be implemented immediately in my practice.
With Our Billable Hour Boot Camp
In less than 6 Hours
Your entire team will be able to:
INCREASE THEIR BILLABLE HOURS
DRAFT BETTER TIME ENTRIES
DO MORE WORK IN LESS TIME
A Simple, Guided Path to Implementation
We start with a short conversation to understand your firm’s structure, timekeeper mix, and billing goals.
We schedule your 5-part coaching series around your firm’s schedule via Zoom.
Your team applies what they learn immediately, with guidance and support throughout the program.
Billable Hour Boot Camp
This is not a surface-level billable hour training filled with isolated tips, slides, or information that feels good in the moment and disappears the next day.
The Billable Hour Coaching Program is built around a proven framework that changes how timekeepers think, plan, and execute their work.
The result: billable hours increase naturally, without longer days or added pressure.
Through guided coaching and structured implementation, your lawyers and paralegals learn how utilization, realization, and productivity work together in real practice. When those three elements are aligned, firms recover lost revenue, reduce write-offs, and create more confident, focused timekeepers.
This billable hour framework has been tested inside law firms for more than a decade and refined through real-world application. It works because it’s not theoretical. It is coached, reinforced, and applied in the context of your firm’s daily workflow.
Who is this billable training for?
💼 Associates
💼 Paralegals
💼 Legal Assistants
💼 Any timekeeper in a law firm
What's Inside the Coaching Program?
Session 1
Establishing the Foundation for Confident, Consistent Billable Hours
This opening coaching session sets the foundation for the program by helping your team understand how billable hours actually work in practice and where opportunities are being missed.
During this session, timekeepers gain clarity around their annual billing expectations and learn how to realistically plan their year so slow months, vacations, and competing demands no longer derail their progress. Instead of guessing or hoping they’ll “catch up later,” they leave with a clear, written plan for hitting their numbers.
We then address one of the most common and costly breakdowns in timekeeping: delayed time entry. Your team learns why even small delays quietly erode billable time and how a simple shift in daily habits can lead to significant increases without working longer hours.
This session delivers immediate wins. Timekeepers see where billable time is slipping through the cracks, understand how to take control of their billing habits, and build confidence that meeting their billable goal is achievable with the hours they’re already working.
Session 2
Recovering Lost Billable Hours Without Working Longer Days
This coaching session focuses on one of the most overlooked contributors to lost revenue in law firms: billable hours that disappear before they are entered into the system.
Your team learns how and why timekeepers unintentionally reduce their own billable time through “ghost write-downs.” These are the small decisions made throughout the day that quietly add up to significant losses over the course of a year. Once this pattern becomes visible, it is remarkably easy to correct.
From there, we shift into productivity, not as a hustle tactic, but as a way to regain control of the workday. Through coached discussion and practical examples, they begin to identify where small changes can create meaningful gains.
By the end of the session, your team understands how to capture more billable time while reducing stress and overtime.
Session 3
Strengthening Trust and Reducing Daily Friction
This coaching session focuses on a critical, but often unspoken, factor in billable hour performance: trust that the work will be done correctly.
When billable hours are low, the root cause is not always a lack of work. More often, it’s a gradual erosion of confidence caused by small, avoidable mistakes and unclear communication.
During this session, your team learns how to improve their attention to detail with proven steps to increase the accuracy of their overall work product. As the supervising attorney’s confidence rises, so does the flow of meaningful, billable work.
Session 4
Creating a Proactive Plan for Slow Periods
This session helps your team remove the fear and uncertainty that often surface when work slows down. Instead of reacting to slow periods with stress and guesswork, timekeepers learn how to proactively manage their workload and position themselves for consistent work throughout the year.
During this session, your team develops a practical, repeatable plan for identifying billable opportunities and strengthening visibility with attorneys while adding value to the client files.
By the end of the session, your team knows exactly what to do when work slows down. That clarity reduces anxiety and improves team engagement.
Session 5
The Art & Science of Drafting Better Time Entries
The final coaching session focuses on one of the most direct drivers of firm profitability: how billable time is described, reviewed, and ultimately billed to the client.
In this session, your team learns how to draft time entries that accurately reflect the value of the work performed so that fewer hours are questioned, revised, or written off.
This session goes beyond “better wording.” Timekeepers are guided through a practical framework for evaluating the strength of their time entries before they are submitted, helping them avoid common write-offs and reduce the billing partners’ time spent revising draft bills.
As part of the coaching experience, real examples are reviewed and refined together, giving your team immediate feedback and clarity they can apply going forward.
Message from Ann
I’ve been teaching billable hour strategy to legal professionals for more than 20 years, and one thing has remained consistently true across firms of all sizes: real change doesn’t come from information alone. If that were the case, all of your timekeepers would already be exceeding their billable hour targets!
Real change comes from coaching, accountability, and guided implementation. That’s exactly why the Billable Hour Coaching Program exists.
This program is designed to help your team change how they think about billable hours, how they approach their workday, and how confidently they capture the value of the work they are already doing. When timekeepers understand why their habits matter and have the opportunity to ask questions, test strategies, and course-correct in real time, the results are measurable and lasting.
My goal is simple: to remove the stress, second-guessing, and anxiety that so often surround billable hours, while helping your firm recover revenue that is being quietly lost every day. When your team feels supported and clear, then productivity increases, realization improves, and confidence replaces frustration.
What others are saying about the Billable Hour Boot Camp
Invest in this team training and increase your potential earnings like some of these firms:
A mid-sized law firm with 35 timekeepers
(associates & paralegals) saw an increase of 4,000 law firm billable hours at an average bill rate of $190/hour, a total gross increase of $760k. Realization rates also increased from an average of 91% – 94.5%.
An AmLaw200 firm with 46 paralegals
saw an increase of 3,450 billable hours at an average bill rate of $178 per hour, for a total gross increase of $614,100 worth of hours billed. Additionally, realization rates increased from an average of 89% to 93%.
An AmLaw 100 Firm
With 100+ paralegals, this firm saw a 10% across-the-board increase in annual billable hours without an increase in overtime. With bill rates in the $180 – $400 range, they were very pleased with the results for the first year after completing the billable hour coaching program.
A Simple, Guided Implementation Plan
We start with a short conversation to understand your firm’s structure, timekeeper mix, and billing goals.
We schedule your 5-part coaching series around your firm’s schedule via Zoom.
Your team applies what they learn immediately, with guidance and support throughout the program.
Meet the Instructor
. . . . . . . . .
Ann Pearson is the CEO of PRM Group, Inc. and Paralegal Boot Camp.
Ann has been helping law firms increase billable hours and drafting better billable time entries for more than fifteen years.
Before founding the company in 2010, Ms. Pearson had 20 years of experience in the legal industry.
Most recently, she was the paralegal manager at McKenna, Long & Aldridge LLP, where she managed the paralegals, docket clerks, and case assistants in Atlanta, New York, and San Diego.
Ann was able to significantly increase the profitability of McKenna’s paralegal group through methods that she has developed and refined for years inside the Billable Hour Boot Camp.
Ann brings a unique perspective and way of motivating timekeepers about their billable hours because she has been the timekeeper, the manager, and the coach. Give your associates and paralegals the tools to succeed this year!
There is no other legal billing training like this on the market that teaches attorneys and paralegals how to recover lost billable hours, limit write-offs, and reduce overtime.
All of that means more revenue for your law firm – without more working hours for timekeepers, scrambling for new clients, or raising your billing rates.
Frequently Asked Questions
Anyone who is a timekeeper in a law firm, including associates, paralegals, litigation support, and others.
We have had partners attend our law firm billable hour training and walked away with new insights! However, we typically recommend a custom “abbreviated” version for partners.
On average, most law firms see an increase of 150 – 250 billable hours per year per timekeeper and a significant increase in realization rates (less write-offs and client complaints) from most timekeepers.
We will set everything up through Zoom on dates and times that fit best with your schedule. Your law firm will have access to the recordings for one year.
The cost depends on the size of your group. To get an estimate, email support@paralegal-bootcamp.com with the size of your group and and the best number to reach you at. Or use one of the “Schedule a Call” links on this page.
Yes, we do offer the option of live in-person coaching for this program. Email support@paralegal-bootcamp.com or use one of the “schedule a call” links above to schedule a time to speak to Ann Pearson.
Get your team the training to succeed.
Copyright 2011 – 2025. All Rights Reserved. Billable Hour Boot Camp is a service mark of PRM Group, Inc.